Digital Signatures for Microsoft Office
- Prove document origin
- Add approval signatures
- Prevent tampering
Why should you digitally sign your documents?
Placing a digital signature on a document or email proves the information originated with the signer and that the document has not been altered, all while replacing tedious, paper-based processes.
Authenticity -the digital signature helps to verify and assure that the signer (such as the document author or the email sender) is who he or she claims to be
Integrity - the digital signature helps to assure that the content of the document or email has not been changed or tampered with since it was digitally signed
Non-repudiation - the digital signature helps to prove to all parties the origin of the signed content
Benefits of Digitally Signing Microsoft Office Documents
- Enable secure electronic document workflows
- Ensure document integrity and authorship
- Save time and resources by replacing paper-based workflows
- Meet compliance requirements associated with electronic workflows
Benefits of Digitally Signing Microsoft Outlook Emails
- Authenticate email sender
- Ensure integrity of email contents
- Provide visual “seal” to distinguish signed emails from phishing attacks
Document Types Supported
Digital Signatures are supported in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook, allowing you to add trust and integrity to various corporate documents and communications.
GlobalSign offers varying levels of digital signatures for Microsoft Office
| Certificate Type | PersonalSign1 | PersonalSign 2 Pro | PersonalSign 2 - Option to Sign with Department Name | AATL Certificate for Adobe PDF or Microsoft Office Signing |
|---|
| Use Case for Digital Certificate | Personal Use | For an Employee of a company | For Department | For an Employee of a company |
|---|---|---|---|---|
| Validity Period of Certificate | 1 or 3 years | 1-3 years | 1-3 years | 1-3 years |
| Who Needs It? | Individuals (not affiliated with an organization) – Example: Students and retirees | Professionals - Employees associated with an Organization | Professionals - Employees associated with an Organization | Employees associated with an Organization who need to digitally sign Office documents PLUS Adobe PDF documents |
| Ideal for Signing the Following Document Types | - Sign Microsoft Office documents | - Sign Microsoft Office documents | - Sign Microsoft Office documents | - Sign Microsoft Office documents & - Adobe PDF documents |
| Long Term Validity (LTV) of Signature | No – Microsoft Office doesn’t natively support LTV signatures | No – Microsoft Office doesn’t natively support LTV signatures | No – Microsoft Office doesn’t natively support LTV signatures | Yes – when signing Adobe PDFs, AATL signatures offering LTV signatures. Meaning your signature is valid even after your certificate expires |
| Outlook Email Signing | Provides verification of email sender’s address only | Provides verification of email senders address, name and organization | Provides verification of departmental email address and organization | Not Applicable, AATL is strictly for document signing |
| Identity Verified in Certificate and Resulting Signature | Email Address ONLY e.g. joe.smith@abc.com |
Email Address, Named Individual, & Organization e.g. Joe Smith ABC Company joe.smith@abc.com |
Named Department e.g. Accounting |
Named Individual and Organization (Joe Smith ABC Company joe.smith@abc.com) |
| Support | Online Knowledge Base Only | Email, Web, and Live Chat | Email, Web, and Live Chat | Phone, Email, Web, and Live Chat |
| Pricing | ||||
| 1 year | • | • | • | • |
| 2 years | Not Available | • | • | - |
| 3 years | • | • | • | - |
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